Saved quotes
Every quote you send through Quick Quote is saved permanently. This page covers what the quote number means, how to find a quote later, and how revisions and public links work.
The quote number
Quote numbers look like this:
QUO-260519-014Breaking that down:
QUO— quote prefix260519— the date the quote was issued (YY-MM-DD → 2026-05-19)014— the daily sequence number (14th quote that day)
Numbers are unique, sequential per day, and never re-used. If you cancel a quote, its number stays burned — the next quote gets the next number, not the cancelled one’s.
The public link
Every quote has a public URLtied to a token in the link itself. Anyone with the URL can view the quote and grab the PDF — they don’t need to log in. The token expires after 14 days by default; we can extend it from the admin side if a customer needs longer.
Public links look like:https://fireagent.co.uk/quotes/QUO-260519-014?token=…
The token is the secret. Don’t forward the link in a public channel (e.g. social media) — anyone with the link can see the prices.
Finding a quote later
Three paths:
- You have the email — the original quote email contains the public link. Click it.
- You’re a logged-in customer (Shopify account) — visit
/quotesand enter the quote number and your email. We’ll match it against the quote record. - You’re an admin — visit
/admin/quotesfor the full quote inbox with filters for status, date range, and customer.
Revisions
Quotes have a revision counterthat increments every time the quote is re-issued after a change. Revision 0 is the original draft. Revision 1 is the first issued version (what’s emailed to the customer). Revision 2+ are re-issues.
Revisions matter because:
- You can answer “what did the customer see when they accepted?” even years later — the original revision is immutable.
- The PDF shows the revision number and date. If a customer is looking at an old PDF, they’ll see a different number than your latest version.
- When you re-issue, the customer gets a fresh email with the new PDF and a note about which fields changed.
Statuses
| Status | What it means |
|---|---|
draft | Building in the browser, not yet committed |
issued | Sent to the customer, public link active |
expired | The validity window has passed (default 14 days). The PDF still exists; the customer can no longer accept it without re-issue. |
cancelled | Withdrawn before acceptance. Admin-only status. |
Future: account-linked quotes
We’re building a /account/quotes page where logged-in customers see all their quotes in one list, without needing to remember the quote number. Until that ships, the lookup-by-number flow above is the way.